Unless you’re interviewing with an internet technology firm where e mail is the be-all and end-all of things, you really have only one choice when it comes to sending a thank you letter. And that is, send something that is handwritten.
And if your handwriting roughly resembles that of a medical practitioner, having someone else write the letter for you isn’t a bad idea. The boss is never going to know the difference because likely as not the most he’ll ever see from you is your signature on various office documents.
A handwritten note is not only a nicety, but it also sends the message that you care. These days after the interview, most people do what is most expedient: i.e. they fire off an e mail expressing their appreciation. While that is certainly better than no thank you letter at all, it lacks the personal touch.
So: what to say in the body of your letter? Well, first, you should state the obvious--that you really enjoyed the opportunity to interview for the position as marketing assistant, accountant, inventory management specialist. Secondly, express the fact that you would be a good fit for the organization and specify why you think that is the case.
Third, reiterate your qualifications for this position in just a few sentences. Finally, think of something to tell your interviewer that you may not have discussed during your meeting. This can also be a question you thought of after concluding your interview or a statement about the company.
Lastly, try to think of something complimentary to say about your interviewing experience. You could say something along the lines of “I have rarely had an interview that was such a delightful/scintillating/informative/interesting experience.’ (But, only if this IS in fact the case!) Alternatively, complimenting a staff member who was exceptionally courteous or helpful is always a good idea.
Finally, at the end of your letter, instead of the tired old closing ‘Sincerely’ use the word ‘Respectfully’ as it will give your letter a much more formal tone.
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